Illinois Institute of Technology respects the rights of privacy of its students and acknowledges the responsibility to maintain confidentiality of personally identifiable educational records.

The following policies and procedures will be followed in regard to such records.

IIT has adopted a policy of not disclosing personally identifiable records of a student without his or her prior written consent, except in the following instances:

• To school officials, including teachers, within the educational institution who have a legitimate educational interest.
  
  
• To officials of another school in which the student seeks or intends to enroll, provided that a documented attempt will be made to notify the student of intended disclosure prior to submission of such information.
  
  
• To certain authorized representatives of the United States and state agencies who require such information to carry out lawful functions.
  
  
• In connection with the student's application for, or receipt of, financial aid.
  
  
• To organizations conducting studies for, or on behalf of, educational agencies or institutions, if these studies are conducted in a manner that will not permit the personal identification of students and if the information will be destroyed when no longer needed for the purpose for which it is conducted.
  
  
• To accrediting organizations in order to carry out their accrediting functions.
  
  
• To comply with a judicial order or lawfully issued subpoena.
  
  
• To appropriate parties in health or safety emergencies.
  
  
• To parents of dependent IIT students, as defined in Section 152 of the Internal Revenue Code of 1986.

For purposes of this section, all students enrolled in the university shall be deemed to be independent of their parents. Any parent may challenge this assumption by presentation of evidence that such student does qualify as a dependent for federal income tax purposes.

School officials shall be deemed to include member of the IIT's faculty and administrative staff who have a legitimate educational interest in such records and other personnel whose duties involve establishment and maintenance of such records and development of institutional reports. A "legitimate educational interest" shall be deemed to mean having a direct involvement in establishing or reviewing a student's academic record or performance.

Students and former students of IIT shall be granted access to all of their personally identifiable educational records originated at IIT or submitted to IIT in connection with their admission, employment or the granting of financial assistance with the following exceptions:

• Notes or records of instructors, advisers or counselors that would not be shown to any other individual except another faculty member, an adviser or a teaching assistant.
  
  
• For records involving other individuals (e.g., course grade lists) only that portion applicable to the respective student will be disclosed.
  
  
• Records or statements supplied by the individuals within or outside IIT and other educational institutions or agencies that have been submitted under the assumption of confidentiality in connection with the admission, employment or provision of financial assistance, including financial statements provided by parents for the purposes of supporting the student's application for financial aid; letters of recommendation written prior to January 1, 1975; and letters of recommendation written after January 1, 1975, for which the student has signed a waiver of the right to inspect the letter.
  
  
• Records of medical or psychological tests or treatment of the student nevertheless has the right to obtain a professional explanation of information in such records and to request that the records be referred for inspection to another qualified professional of the student's choice.

For records originating at IIT, any person or organization having the right of access to any educational record may also obtain a copy of that record at a reasonable fee. In general, IIT will not provide to anyone, other than authorized faculty and staff at IIT, copies of any items in a student's educational record that have been submitted by individuals or organizations outside IIT; such copies should be requested from the source from which the record originated. An exception may be made in instances when the student can demonstrate that the original record has been lost, destroyed or is otherwise unavailable (e.g., international students from schools no longer in existence or the death of a person from whom a reference was obtained). A cumulative record of all individuals or organizations other than the individual student and authorized faculty and staff at IIT who are granted access to and/or copies of a specific educational record will be maintained along with that record. On making a request, a student may inspect the cumulative list of all those who have been granted access to his or her educational record. The right to inspect educational records does not apply to applicants for admission until such time as the applicant may be admitted and has completed registration at IIT.

Students and former students of IIT may make an appointment to inspect individual educational records during regular office hours. A list of where specific records are maintained is available in the Student Services Center, 104 Main Building (312.567.3100, registrar@iit.edu).

Students have the right to petition to amend educational records and, if this petition is denied, they have the right to request a hearing. Written procedures for requesting both actions are available from the Office of Student Affairs, 122 Wishnick Hall (312.567.3080).

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